If you have a commercial property or multiple residential units, you are definitely going to spend a significant amount of money on the upkeep and maintenance of your property. Similarly, whether you have a startup or a large-scale corporation, maintenance is one of the most critical aspects of your business. To provide your staff with a convenient and comfortable workspace, it is important that you stay on top of routine maintenance of your property.
The major goal of routine maintenance is to keep your building in tip-top condition. Regular maintenance is a must for all businesses of all sizes and types. Not only does it help you save money on future repairs and replacements, but proper maintenance keeps your employees and visitors safe.
1. Training and Development
Regular training and development have many benefits, not only for the maintenance providers but for employees and the entire staff too. Maintenance training is important for the growth of the company and employees alike. Trained employees are more likely to execute the management tasks efficiently and maintenance adds a lot of value to your team, improving your financial performance in the long run.
2. Lighting
The lighting in the workplace should neither be too bright that it will strain your eyes nor be too dim to make it difficult for the employees to see objects clearly. Bright lights can cause headaches, eye strain, and other medical issues that not only affect the health of the individual but can lead to lower productivity. Similarly, your eyes have to work harder to focus on objects in a poorly-lit environment.
For these reasons, it is important to conduct lighting and electrical inspections on a regular basis to ensure that your rooms are well lit. Comprehensive lighting maintenance includes interior, exterior, and exit lighting. The lights and lamps installed in the exteriors and interiors of your workplace must be cleaned and maintained regularly. Professionals will also check the hardware and cables of the lights to ensure that everything is working smoothly.
3. Safety
Accidents could occur at any time in commercial buildings, especially on a manufacturing or construction site. The only way to minimize the risk of these accidents is to keep all your office equipment and tools up to date. Managers are responsible for checking the quality of all tools and ensuring that each part of the machinery and all equipment are in good working condition. Some heavy-duty machines require proper training, qualifications, and a license to be operated. Make sure you restrict the use of these machines to only those with qualifications and training to operate them.
4. HVAC System
The goal of any organization is to create a comfortable work environment that enables people to conduct their tasks and projects as efficiently as possible. The HVAC system in your workplace plays a crucial role in maintaining optimal temperatures. Proper ventilation is also important, especially in areas where you have stored sensitive materials.
Therefore, it is essential to clean all air ducts, coils, and other components of the HVAC unit. Schedule a HVAC inspection periodically, generally every five to six months. Air filter components should also be cleaned and maintained every quarter.
5. Commercial Cleaning
Hiring commercial cleaners can make your workplace a comfortable, clean, and pleasant place. The cleanliness of your office affects not only health and hygiene, but also productivity levels. Employees will work harder when they are working in a cleaner, more pleasant environment. A regular cleaning contract with a professional cleaning company is the best way to achieve this.
6. Building Interiors
The interiors of your building include a range of items that require specific maintenance, from the door locks to employee cubicles and plumbing. You should hire a plumber to inspect wall pipes and drainage. Likewise, contract a professional building inspection team to check every nook and cranny of your site’s interior. Regular inspection will not only keep your office equipment and fixtures in good condition, but it will also protect your office from pest infestation and other issues.
7. Exterior Maintenance
Your commercial landscape is the first thing your investors, employees, customers, and business partners will see when they enter your building. The cleanliness of your exteriors is as important as interior cleaning, but that alone will not suffice. You need to inspect the gutters, roof, lawns, floors, fencing, exterior paints and walls, and other areas as part of proper maintenance.
The windows, doors, facade walls, and roof of your commercial building are a few things that require regular upkeep. You should also focus on the aesthetics of your exteriors, as this is key to the first impression you give your customers and visitors.
Key Takeaways
Employees who participate in maintenance activities must be trained and qualified for the job. It is common for businesses to prioritize cost concerns over maintenance. However, you should never delay maintenance to save a little money, as a small issue in your office could lead to a serious problem that might cost you thousands of dollars in the long run.
